Jul 05, 2020  
2017-2018 General Catalog and Student Handbook 
    
2017-2018 General Catalog and Student Handbook [ARCHIVED CATALOG]

Admission and Records



General Admission Requirements

An applicant who has not previously attended a duly accredited postsecondary institution will be designated as a first-time college student or a native student. All first-time college students must attend an orientation session to complete advisement and orientation activities before registration. It is also required that first-time college students take ORI 101, a college orientation course.

Admission Requirements

For admission to an Alabama Community College System institution, an applicant must provide:

One primary form of documentation such as:

  • Unexpired Alabama driver’s license
  • Unexpired Alabama identification card
  • Unexpired U.S. passport
  • Unexpired U.S. permanent resident card
  • Resident Alien Card - Pre 1997
  • Unexpired Driver’s License or instruction permit from another state or possession that verifies lawful presence, dated 2000 and beyond
  • U.S. Alien Registration Receipt Card (form I-151) prior to 1978
  • BIA or tribal identification card with photo OR

Two secondary forms of documentation

  • one must be a photo identification card other than those specified above, and one additional form of identification such as:
  • Certificate of Naturalization
  • Social Security card, or
  • Certified copy of a U.S. birth certificate.

Applicants must submit the documentation in person or mail a notarized copy by the end of the institution’s published drop/add period.

Residency

FOR PURPOSES OF ASSESSING TUITION, APPLICANTS FOR ADMISSION SHALL BE CLASSIFIED IN ONE OF THREE CATEGORIES AS OUTLINED BELOW:

  1. A resident student shall be charged the in-state tuition rate established by the Alabama Community College System Board of Trustees.
    1. A resident student is an applicant for admission who is a citizen of the United States or a duly registered resident in the State of Alabama for at least 12 months immediately preceding application for admission, or whose non-estranged spouse has resided and had habitation, home, and permanent abode in the State of Alabama for at least 12 months immediately preceding application for admission. Consequently, an out of-state student cannot retain Resident Student status simply by attending school for 12 months in the State of Alabama.
    2. In the case of minor dependents seeking admission, the parents, parent, or legal guardian of such minor dependent must have resided in the State of Alabama for at least 12 months immediately preceding application for admission. If the parents are divorced, the residency of the parent to whom the court has granted custody will determine residence.
    3. In determining Resident Student status for the purpose of charging tuition, the burden of proof lies with the applicant for admission.
  2. An individual claiming to be a resident shall certify by assigned statement each of the following:
    1. A specific address or location within the State of Alabama as his or her residence.
    2. An intention to remain at this address indefinitely.
    3. Possession of more substantial connections with the State of Alabama than with any other state.
  3. Though certification of an address and intent to remain in the state indefinitely shall be prerequisites to establishing status as a resident, ultimate determination of that status shall be made by the institution by evaluating the presence or absence of connections with the State of Alabama. This evaluation shall include the consideration of all the following connections.
    1. Consideration of the location of high school graduation.
    2. Payment of Alabama state income taxes as a resident.
    3. Ownership of a residence or other real property in the state and payment of state ad valorem taxes on the residence or property.
    4. Full-time employment in the state.
    5. Residence in the state of a spouse, parents, or children.
    6. Previous periods of residency in the state continuing for one year or more.
    7. Voter registration and voting in the state
    8. Possession of state or local licenses to do business or practice a profession in the state.
    9. Ownership of personal property in the state, payment of state taxes on the property
    10. Possession of state license plates.
    11. Continuous physical presence in the state for a purpose other than attending school, except for temporary absences for travel, military service, and temporary employment.
    12. Membership in religious, professional, business, civic, or social organizations in the state.
    13. Maintenance in the state of checking and savings accounts, safe deposit boxes, or investment accounts.
    14. In-state address shown on selective service registration, driver’s license, automobile title registration, hunting and fishing licenses, insurance policies, stock and bond registrations, last will and testament, annuities, or retirement plans.

Students determined to be eligible for resident tuition will maintain that eligibility upon reenrollment within one full academic year of their most previous enrollment unless there is evidence that the student subsequently has abandoned resident status, for example, registering to vote in another state. Students failing to re-enroll within one full academic year must establish eligibility upon re-enrollment.

  1. A Non-Resident Student, one who does not meet the standard of having resided in the State of Alabama for at least 12 months immediately preceding application for admission, shall be charged the instate tuition rate established by the State Board of Education under the following circumstances, provided such student is a citizen of the United States.
    1. The dependent student whose supporting person is a full-time permanent employee of the institution at which the student is registering; or whose supporting person can verify full-time permanent employment in Alabama and will commence said employment within 90 days of registration; or whose supporting person is a member of the United States military on full-time active duty stationed in Alabama under orders for duties other than attending school; or whose supporting person is an accredited member of a consular staff assigned to duties in Alabama.
    2. The student is not a dependent (as defined by Internal Revenue Codes) who is a full-time permanent employee of the institution at which the student is registering or is the spouse of such an employee; or can verify full-time employment within the State of Alabama or is the spouse of such an employee and will commence said employment within 90 days of registration with the institution; or is a member of or the spouse of a member of the United States military on full-time active duty stationed in Alabama under orders for duties other than attending school; or is an accredited member of or the spouse of an accredited member of a consular staff assigned to duties in Alabama.
  2. In determining Non-Resident Student status for the purpose of charging tuition, the burden of proof lies with the applicant for admission. The college may request proof that the applicant meets the stipulations noted above prior to admission.
  3. The student is eligible for in-state tuition if the student resides in the state and county noted below, and attends any designated campus of Bishop State Community College:
    • George County - Mississippi
    • Greene County - Mississippi
    • Harrison County - Mississippi
    • Perry County - Mississippi
    • Stone County - Mississippi
  4. Out-of-State Student Any applicant for admission who does not fall into one of the categories noted above shall be charged a minimum tuition of two times the resident tuition rate charged by the institution. Students initially classified as ineligible for resident tuition will retain that classification for tuition purposes until they provide documentation that they have qualified for resident tuition.
  5. Provisional Enrollment There are several third-party agencies responsible for the payment of tuition and fees for students attending Bishop State Community College. Because payments are not usually received by the end of the registration period, payment of tuition and fees may be deferred for 30 calendar days after the last day of registration for students receiving financial assistance from third party agencies (private, federal, and state). However, federal and state agency payments may be extended beyond the 30 calendar days after the registration period in accordance with each individual program’s procedures.

For admission to an Alabama Community College System institution, all international applicants must provide: a VISA acceptable to the United States and an official translated copy of the student’s high school/college transcript, a minimum score on an approved English as a Foreign Language exam as specified in the guidelines, signed notarized statement verifying adequate financial support, and documentation demonstrating adequate health and life insurance, which must be maintained during enrollment.

The credentials of an applicant from a foreign country for admission to the college are evaluated under the established general regulations governing admission. An applicant for admission to the College who has received disciplinary action from another institution or agency may be denied admission to the College if, in the view of the Admissions Committee, the presence of the person on campus could threaten the welfare of others.

All beginning freshmen who intend to become teachers and are to be trained in Alabama colleges and universities must take the ACT and attain a score of least 18 or the equivalent on the SAT before they will be admitted to any teacher education program in Alabama. You may obtain a test application in the Learning Assistance Center located in the Caldwell Building on the Main Campus. The ACT is not required for admission to Bishop State Community College.

Admission to Courses Creditable Toward an Associate Degree

To be eligible for admission to courses creditable toward an associate degree, a first-time college student must meet one of the following criteria:

  • Applicants with an Alabama High School Diploma, a high school diploma of another state equivalent to an Alabama high school diploma, or an equivalent diploma issued by a non-public regionally and/or state accredited high school; OR
  • Applicants who have attended a non-accredited high school who have successfully completed courses of study on the secondary level (as evidenced by an official transcript) may be admitted; OR
  • Applicants who cannot comply with either of the above conditions may be admitted upon presentation of a Certificate of High School Equivalency (GED Certificate) evidenced by an official copy of scores from the testing site. The applicant must hold the GED Certificate prior to enrollment.

Admission to Non-Credit Special Courses

The College offers non-credit, short-term, special courses for which admission requirements will be established by the nature of the particular course. Application for regular college admission is not required for a student who intends to take special courses only. Additional information about these courses may be obtained by contacting the Workforce Development and Lifelong Learning Department at 1-251-405-7084 or 1-251-405-7118.

A. First Time College Students

Unconditional Admission of First-Time College Students
Applicants must have on file at the College a completed application for admission and either an official transcript from the high school attended or an official GED Certificate. If required, applicants must also have on file proof of passage of the Alabama Public High School Graduation Examination or evidence of a minimum ACT score of 16 or the equivalent score on the SAT. For admission to courses not creditable toward an associate degree, applicants must have on file documented ability to benefit. All male students between the ages of 18 and 26 must register by law with the U.S. Selective Service System.

Conditional Admission of First-Time College Students
Applicants who do not have on file an official transcript from the high school attended or an official GED certificate may be granted Conditional Admission for one semester only. All required admissions records must be received by the College prior to registration for the second semester for continued enrollment. If all required admissions records have not been received by the College prior to issuance of first semester grades, the grades will be reported on the transcript, but the transcript will read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSIONS RECORDS. This notation will be removed from the transcript only upon receipt of all required admissions records.

B. Transfer Students

Applicants who have previously attended another regionally accredited or Council on Occupational Education accredited postsecondary institution will be considered transfer students and will be required to furnish official transcripts of all work attempted at all said institutions. Transfer students who meet requirements for admission to courses creditable toward an associate degree shall be classified as “Degree-Eligible” students. Transfer students who do not meet these requirements shall be classified as “Non-Degree-Eligible” students. Applicants who have been suspended from another institution for academic or disciplinary reasons will not be considered for admission except upon appeal to the Admissions Committee.

Unconditional Admission of Transfer Students
For unconditional admission, transfer students must have submitted to the College an application for admission and official transcripts from all duly accredited postsecondary institutions attended and are also required to submit an official high school transcript of GED. Applicants who have completed the Baccalaureate Degree will be required to submit only the transcript from the institution granting the Baccalaureate Degree. Transfer students who meet requirements for admission to a course creditable toward an associate degree shall be classified as “Degree-Eligible” students. Transfer students who do not meet these requirements shall be classified as “Non-Degree-Eligible” students.

Conditional Admission of Transfer Students
Transfer students who do not have on file official transcripts from all postsecondary institutions attended and any additional documents required by the institution may be granted Conditional Admission. No transfer student shall be allowed to enroll for a second semester unless all required admissions records have been received by the College prior to registration for the second semester.

If all required admissions records have not been received by the College prior to issuance of first semester grades, the grades will be reported on the transcript, but the transcript will read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSIONS RECORDS. This notation will be removed from the transcript only upon receipt of all required admissions records.

Initial Academic Status of Transfer Students
Transfer students whose cumulative grade point average at the transfer institution(s) is less than 2.0 on a 4.0 scale will be admitted only on Academic Probation. The transcript will read ADMITTED ON ACADEMIC PROBATION. Applicants who have been academically suspended from another regionally accredited postsecondary institution may be admitted as a transfer student only after following the appeals process established at the institution for “native” students who have been academically suspended. If the transfer student is admitted upon appeal, the student will enter the institution on Academic Probation. The transcript will read ADMITTED UPON APPEAL-ACADEMIC PROBATION. Transfer students whose cumulative grade point average at the transfer institution(s) is 2.0 or above on a 4.0 scale will be admitted on CLEAR academic status.

General Principles for Transfer of Credit

  1. Courses completed at other regionally accredited postsecondary institutions with a grade of C or better will be accepted for transfer as potentially creditable toward graduation requirements.
  2. Awarding of transfer credit to fulfill graduation requirements will be based on applicability of the credits to the requirements of the degree sought.
  3. A transfer grade of “D” will be accepted when the transfer student’s cumulative GPA is 2.0 or above.

C. Transient Students

Any student who attended another postsecondary institution and seeks credit for transfer to that parent institution may be admitted to the institution as a transient student. The student must submit an application for admission and a ‘letter of transiency” from the institution which certifies that the credit earned at the institution will be accepted as a part of the student’s academic program. A student is not required to file transcripts of previously earned credits at other postsecondary institutions.

D. International Students

Bishop State Community College encourages the enrollment of students from other countries. The institution subscribes to the principles of international education and to the concept that mutual respect, appreciation, and tolerance of others can be accomplished through education and understanding. The credentials of an applicant for admission from a foreign country are evaluated under the general regulations governing admission. Application documents should be submitted to the Office of the Advisor of International Students four months prior to the opening of the semester of desired admittance. This will allow time for the processing of documents and records relative to entrance and, if the applicant is admitted, obtaining a valid passport visa.

  • All students must submit an official translated copy of the high school transcript indicating course credit equivalent to American high school graduation.
  • Students must complete admission forms required of all regular students by the Admissions Office.
  • All students must submit a signed notarized statement declaring that they have adequate funds to cover the costs of attending Bishop State Community College.
  • Students must submit a Test of English as a Foreign Language (TOEFL) score of at least 500. (This does not apply to foreign students from English-speaking countries).
  • All students must have current immunization records. All international students are required to meet with the International Student Advisor, Mrs. Yolanda McNeil at 1-251-405-7002, located on the Main Campus. Entering students shall provide documentation demonstrating adequate health and life insurance which must be maintained during all period of enrollment.

International Student Insurance Requirements
The College requires all international students with non-immigrant visas to maintain adequate health insurance coverage for them and for any dependents who accompany them. This insurance must be valid during each semester they enroll. Students who are on practical training after completing their degree requirements are also subject to this regulation.

The minimum standards of health and life insurance coverage are as follows:

  • Daily room and board rate sufficient to cover the cost of a semi-private room at a local hospital
  • Outpatient coverage for physicians’ charges, laboratory costs, ambulance service, prescription drugs, and similar procedures subject to a deductible not greater than $100
  • A minimum coverage of 80% of reasonable charges after the deductible is met
  • A minimum, major-medical coverage of $25,000
  • Repatriation coverage to prepare the remains of a deceased student and return him or her to his or her country of residence
  • Medical evacuation coverage to return the student to his or her country of residence in case of extreme medical emergency

If international students do not have insurance, the College’s endorsed policy will be made available to them. Other policies may be accepted as meeting or exceeding the minimum standards of coverage by the Adviser of International Students prior to the start of the students’ first semester enrolled at Bishop State Community College.

The entire cost of the minimum required insurance and any deductibles which must be met are the sole responsibility of the student. The cost to the student will be $800 per year and/or $400 per semester, which is subject to change.

E. Accelerated High School Program

Bishop State Community College offers the high school accelerated program for high school students who may desire to earn college credit while enrolled in high school.

Information must be obtained from the office of admissions. A student is eligible for early admission if the student meets all of the following criteria:

  • The student has successfully completed the 10th grade
  • The student provides certification from the local principal or his or her designee certifying that the student has a cumulative 2.5 grade point average. An unofficial transcript will satisfy this requirement.
  • The student provides a certification letter from the local principal or his or her designee certifying that the student is recommended to be admitted under this policy.
  • The student must submit a state ID, learner’s permit, driver’s license or school ID.
  • The student may enroll only in Postsecondary courses for which high school prerequisites have been completed (For example: a student may not take English Composition until all required high school English courses have been completed)
  • All seniors must submit their ACT scores.
  • Exceptions may be granted for students documented as gifted and talented only in accordance with the standards included in the State Plan of Exceptional Children and Youth. Exceptions apply only to the first two requirements.

F. Dual Enrollment/Dual Credit for High School Students:

Bishop State Community College provides post-secondary instructional opportunities to eligible high school students through the State Board of Education Policy 801.03, Dual Enrollment/Dual Credit for High School Students. This policy allows eligible high school students to enroll in college classes concurrently with high school classes, and to receive both high school and college credit where appropriate. There must be on file at Bishop State Community College a formal written agreement between the student’s local school board and Bishop State Community College before approval for Dual Enrollment/Dual Credit admission is granted. To be eligible the student must meet the following requirements:

  • The student must meet the entrance requirements established by an Alabama Community College System institution, such as Bishop State Community College. This means that all Dual Enrollment/Dual Credit high school applicants must take the placement exam or the ACT and have appropriate scores before enrolling in courses.
  • The student must have a 2.5 average in completed high school courses.
  • The student must be in grade 10, 11, or 12, or have an exception granted by the participating institution upon the recommendation of the students’ principal and superintendent and in accordance with the Alabama Administrative Code 290-8-9-.12 regarding gifted and talented students.
  • The student must have written approval of the appropriate principal and local superintendent of education. Student success in Dual Enrollment/Dual Credit is dependent upon both academic readiness and social maturity.

Students may enroll in occupational/technical courses/programs in accordance with guidelines of the Alabama Community College System.

All credit for coursework completed under these provisions is held in escrow until the student provides proof of high school graduation (final high school transcripts). Transcripts issued prior to a student’s high school graduation will be labeled “conditional credit”. Upon proof of high school graduation, this notation will be removed from the transcript.

Three semester credit hours at the postsecondary level shall equal one credit at the high school level in the same or related subject

Admission of Ability to Benefit Students

Applicants to courses and programs comprised exclusively of courses not creditable toward an associate degree may be admitted if they meet the above standards or if they are at least 16 years of age and have not been enrolled in secondary education for at least one calendar year (or upon the recommendation of the local superintendent) and have specifically documented ability to benefit. The College may establish higher or additional requirements for a specific program or service when student enrollment must be limited to assure ability to benefit. These students shall be classified as “Non- Degree-Eligible” students and shall not be allowed to enroll in courses creditable toward an associate degree.

Admission to Specialized Programs

Several occupational programs such as Nursing, Physical Therapist Assistant, Cosmetology, Truck Driving, and Health Information Technology have special admission requirements. Please refer to the admission requirements for these programs, or contact the appropriate department for additional information. (In addition to the policies and procedures in this catalog, all nursing and physical therapist assistant students are governed by program handbooks that take precedence over the catalog in the areas covered by the program handbooks.)

Readmission

Applicants previously admitted for a specific semester who did not enroll will be required to complete a new application form for admission. Students who wish to continue enrollment should pre-register for the succeeding semester. Former students previously enrolled at Bishop State Community College, who have not been in attendance for one semester, excluding the summer, will be required to complete a readmission application form. (If these students have attended college elsewhere during this period, they must follow the admission process required of all transfer students.) Readmitted students must comply with any curriculum or policy changes.

Readmission to Specialized Programs: Students seeking readmission to specialized programs (such as Nursing, Physical Therapist Assistant, and Health Information Technology) should refer to the programs section of the catalog for that particular program.

Placement Assessment Requirements

All beginning freshmen are administered the ACCUPLACER Test. This instrument is used for placement, assessment of achievement, aptitude, and interest in math, reading, and writing. All entering students who enroll for more than four (4) credit hours or eight (8) weekly contact hours per semester, or are enrolled in a math, English, or reading course, will be assessed by the ACCUPLACER, and placed at the appropriate level as indicated by the assessment results.

Students who are exempt from the placement test requirements include: any student scoring 470 or above on the SAT writing or 18 or above ACT English; or 470 or above on the SAT English and math, or 20 or above on the ACT English and mathematics who enroll in a System college within three years of high school graduation, students who have an associate degree or higher who transfer degree- creditable college-level English or mathematics courses with a grade of ‘C’ or better, senior citizens, undeclared, and other non-award seeking majors who are taking classes for vocational reasons only, students in certain short certificate programs having no English or mathematics requirements, students who have completed required developmental coursework at another Alabama College System institution within the last three years, audit students, students who can provide documentation of assessment (COMPASS, ACUPLACER or ASSET) within the last three years, and transient students. Transfer students who have not taken college English or mathematics are also required to take the placement test. The ACCUPLACER results are used to determine student placement in English, reading, and mathematics courses. Students should schedule a testing appointment by calling the appropriate campus number (Main Campus: 405-7106; Carver Campus: 662-5362; Southwest Campus: 665-4086). Baker-Gaines Central Campus students may test on either the Main, Carver or Southwest Campus. Be prepared to test for approximately three hours. DO NOT BRING CHILDREN! Photo identification is required. Bring a pencil with you. You may also bring a simple calculator. Because of limited seating in the testing sessions, students are encouraged to take the placement test at their earliest convenience.

Placement Assessment Retest Policy

Students may retest only ONE TIME PER CALENDAR YEAR. In order that retesting is not abused, acceptable reasons for retesting include: (1) attempting to improve scores for higher course placement, (2) never enrolled in English, reading or mathematics courses, and (3) ACCUPLACER test or any other assessment was taken over three years ago. The retesting fee is $10.00 per component. Retesting fees must be paid in the Business Office prior to retesting. Students must present their receipt in order to retest.

College Level Examination Program (CLEP) and Advanced Placement (AP)

Credit awarded through nontraditional means for academic transfer courses may only be awarded by examination or nationally recognized guidelines (AP, CLEP, ACT/PEP, DANTES, Challenge Exams, ACE PONSI/CREDIT, and ACE/MILITARY). Students enrolled at Bishop State Community College may be awarded college credit-by-examination for acceptable scores on specified CLEP examinations. Credit through General Examination may be earned in mathematics and natural sciences (with a maximum of 7 credit hours possible). Credit through subject area examinations is equated to specific courses and may be recommended by divisional chairpersons. Transfer CLEP credits are acceptable if earned by re-evaluation in accordance with current Bishop State Community College CLEP policies. No examination credit can be transferred or earned for any course for which a student has received a grade. A student may not attempt credit-by- examination for a course in which he or she has acceptable credit for more advanced courses.

CLEP credit hours are applied toward meeting graduation requirements, but will not affect a student’s grade point average since no grade or quality points are awarded for CLEP examinations. Students enrolled at Bishop State Community College may be awarded college credit with a score of 3 or higher on Advanced Placement subject examinations for a minimum of one course in the subject area corresponding to the test. Additional AP credit may be awarded at the discretion of the College. A maximum of 20 semester credit hours may be awarded for Advanced Placement. Not more than 25 percent of total credit required for any program may be awarded through nontraditional means. Credit awarded through nontraditional means is not applicable toward the minimum of 25 percent of semester credit hours that must be completed at the college granting the degree.

Technical credits can be awarded through an articulation agreement between Bishop State Community College and secondary institutions in Mobile and Baldwin Counties of Alabama. However, because of accreditation standards, students are required to pass competency examinations in order to receive credit for a particular course, according to accreditation standards.

Awarding Credit through Prior Learning Assessment (PLA)

  1. Credit for prior learning can be awarded only after the assessment of prior learning experiences and only for documented learning that demonstrates achievement of all terminal objectives for a specific course or courses.
  2. Course credit earned through prior learning shall be noted on the student’s transcript as having been awarded through PLA.
  3. Credit for academic transfer courses awarded through PLA may only be awarded by examination or nationally recognized guidelines (AP, CLEP, ACT/PEP, DANTES, Challenge Exams, ACE PONSI/CREDIT, and ACE/MILITARY). Credit for experiential learning (portfolio review) may not be awarded for academic transfer courses.
  4. In the process of determining if credit can be awarded for prior learning, colleges shall charge students only for the cost of the PLA services and not for the amount of credit awarded.
  5. There shall be a charge of $25 for each portfolio review to assess experiential learning for college credit. Documentation must be provided for each course for which credit through experiential learning is requested, and the $25 fee applies to each review of the documentation. For example, an individual is charged $50 if the person is seeking credit through experiential learning for two courses, and thereby requires portfolio reviews in relation to those two courses. Students seeking credit for academic transfer courses through examination or nationally recognized guidelines are not charged a fee for PLA or for credits awarded through PLA.
  6. Not more than 25 percent of total credit required for any program may be awarded as a result of PLA. Credit awarded through PLA does not count toward the minimum of 25 percent of semester credit hours that must be completed at the college granting the degree as referenced in State Board of Education policy 715.01.
  7. Before receiving credit through PLA for a course, an individual must meet enrollment requirements of the course.
  8. Credit may not be awarded twice for the same learning.

Procedures for Prior Learning Assessment

  1. The student must enroll at the College and meet all admission requirements for the program in which course credit for prior learning is being sought.
  2. The student must make application to the College for prior learning assessment and credit for experiential learning.
  3. At least one person from each college shall be trained in the standards, principles, and procedures of PLA (college PLA contact). This person must successfully complete PLA training provided by the Alabama Department of Postsecondary Education. This person shall provide related training and technical assistance to other college personnel having PLA responsibilities.
  4. In the portfolio assessment process, an instructor of a course for which credit for experiential learning is being sought shall evaluate the student’s work and training experience in the program field and determine if the student should be considered for PLA. Evidence of experiential learning may include certifications, licensures, continuing education units, employer verification of tasks performed, and examples or demonstrations of skills possessed. If the student is deemed a candidate for PLA, the instructor shall recommend the student to the college PLA contact (or conduct the PLA if the instructor is trained to do so) and specify the course(s) for which the student may be eligible to receive credit for experiential learning.
  5. Portfolio assessment by alone may be used for PLA only when the following methods cannot be used: Challenge Exams, CLEP, ACT/PEP, DANTES, ACE/PONSI, AP, ACE/CREDIT, and ACE/MILITARY.
  6. Credit for academic transfer courses can be awarded only by examination or national recognized guidelines of the following assessment courses:
    1. Challenge Exams
    2. College Level Examination Program (CLEP);
    3. American College Testing Proficiency Examination Program (ACT/PEP)
    4. Defense Activity for Non-Traditional Support (DANTES)
    5. American Council on Education’s Program on Non-collegiate Sponsored Instruction (ACE/PONSI)
    6. College Board Advanced Placement (AP) Program
    7. American Council on Education College Credit Recommendation Services (ACE/CREDIT)
    8. American Council on Education Military Program (ACE/MILITARY)

Boris Login

BORIS allows students to register and pay for their classes online, view transcripts and degree plans, plus many other functions. It is available to ALL ADMITTED STUDENTS!

  1. Open your Internet browser and go to Bishop State’s home page, www.bishop.edu.
  2. Click the gold button toward the middle of the page that says Log In to BORIS.
  3. At the User ID prompt, enter your 7-digit Student Number, or your 9-digit social security number with No spaces, dashes, or slashes.
  4. At the PIN prompt, enter your 6- digit date of birth (MMDDYY). For Example, if your date of birth is March 12, 1978, you would enter 031278.
  5. Click Login. You should see the BORIS menu.

If you receive a message that says “the PIN Number you have entered is not valid” make sure you have entered you PIN correctly. If you still have problems, please contact IT Services at itservices@bishop.edu or 251.405.7070.

Campus E-mail

If you are a registered student at Bishop State, then we have assigned you a campus e-mail address. You will be able to send and receive e-mail using this address from any Internet browser in the world.

Login Instructions

To find out what your Campus E-mail address is, login to the BORIS System and select the “View My Information” link, and your campus e-mail address will be displayed on that page. When you login to the campus e-mail system, type your full campus e-mail address at the Username prompt. Your password will initially be your 8-digit date of birth (in the format MMDDYYYY). You will be required to change your password when you login. Remember your new password!

Online Students

If you register for an online class, you MUST use this e-mail address for class correspondence and to receive your initial online course login and password. Your campus e-mail address will also be printed on the student schedule page that you receive from the Business Office when your registration is completed, if you pay for your classes in person.

Having E-mail Trouble?

If you are having trouble accessing your Campus E-mail account, call 251-405-7070 or send a message from your personal e-mail account to itservices@bishop.edu. Be sure to include your student number, your name, and the problem you are having.

Course Auditing

Registration for audited courses must be declared by the end of the late registration period. Audited courses will not be paid by the Pell Grant program, certain scholarships, and certain agencies responsible for tuition. Course auditing must be approved by the Academic or Technical Dean before enrolling.

Schedule Changes

Drop/Add Period: Students may drop and add courses only during the official drop/add late registration period as indicated on the college calendar.

Withdrawals

  1. Withdrawals from a Course
    Once a student enrolls in a regular or online course, failure to attend or login would constitute a no show; however, it is the student’s responsibility to officially withdraw. Following the official Drop/Add period, a student who wishes to withdraw from a course may do so by following these steps:
    1. A student may withdraw from a course online through the Drop/Add period by logging on to their BORIS account however, if enrolled in only one course, the student must report to the Office of Admissions and Records or complete the online eWithdrawal form.
    2. A student may withdraw from a course after the Drop/Add period, by filling out the paper Withdrawal Form or by completing the eWithdrawal within the designated time frame for withdrawal from a class. Students must complete the form and SUBMIT it in order for the withdrawal to be processed.
    3. To withdraw from a class obtain the Withdrawal Form from the Office of Admissions and Records or complete the online eWithdrawal by going to https://www.bishop.edu/admissions-records-eforms/ewithdrawal-form/.
    4. Paper Withdrawal Forms should be filled out and returned to the Office of Admissions and Records, eWithdrawals will be processed once they are submitted from the Bishop State website.
  2. Withdrawals from the College
    Upon entering Bishop State Community College, the student assumes the responsibility of completing the academic program in which he or she is registered. Once a student enrolls, failure to attend the class or login would constitute a no show; however, it is the student’s responsibility to officially withdraw from the College by these steps:
    1. Obtain the Withdrawal Form from the Office of Admissions and Records or complete the eWithdrawal by going to https://www.bishop.edu/admissions-records-eforms/ewithdrawal-form/.
    2. Paper Withdrawal Forms should be filled out and returned to the Office of Admissions and Records, eWithdrawals will be processed once they are submitted from the Bishop State website. Students must complete the form and SUBMIT it in order for the withdrawal to be processed.

A student is not considered to be officially withdrawn from the College until the Withdrawal Form has been filled out and returned to the Office of Admissions and Records or until the eWithdrawal has been completed and submitted. The completed form, whether paper or eWithdrawal, MUST be received and processed by the Office of Admissions and Records before the student is officially withdrawn.

Unofficial Withdrawal Policy

Federal regulations (34 CFR 668.22 (c)(2)(ii)) requires the College to perform a Return of Title IV (R2T4) calculation for students who enroll at the College, received federal funds, and subsequently and completely withdraws from the College before completing at least 60% of the term. To officially and completely withdraw from the College, the student must follow the official withdrawal policy as published in the class schedule, College Catalog or web publication. To unofficially withdraw is to completely withdraw from the College without following the published withdrawal policy.

Even though students are awarded and have federal funds disbursed to them at the beginning of the term, students are required to “earn” the federal funds disbursed to them by attending classes up to the point of where at least 60% of the term has expired. After the 60% point of the term, a student has “earned” 100% of the federal funds received, and will not owe any funds back to the federal program from which funds were disbursed.

The College is a non-attendance taking institution; however, the College requires that the instructors at the College electronically verify attendance at the end of the census date. The electronic attendance verification report is retrieved by the Admission Office personnel, and all the students shown as No Shows (students who enrolled in courses for which they never started attending), are automatically withdrawn from such courses, and all the federal funds received by the student are voided and returned.

For the official and complete withdrawal from the College, the date the withdrawal process was initiated by the student, either by completing the official withdrawal form, or by sending an e-mail to the Admissions Office, is the date the Business Office will use to perform the R2T4 calculations. That date will also be used in determining if the student has “earned” 100% of the federal funds disbursed to the student. The student will also be assigned a grade of “W” for the withdrawn courses.

Any student who has stopped attending at least 5 consecutive instructional days or 2 consecutive instructional days for a one day a week class prior to the 60% point of the academic term will be deemed to have unofficially withdrawn from such course(s), and the student will be withdrawn from such course(s) by the Admissions Office. For mini term courses, students who stop attending 3 or more consecutive instructional days prior to the 60% point of the academic term will be marked as no longer attending and withdrawn. Exception: Truck driving students who stopped attending 5 or more consecutive instructional days prior to the 60% point will also be marked as no longer attending and withdrawn. The student will be assigned a grade of “W” for the withdrawn course(s). The last date of attendance, (LDA) entered by instructor(s) will be used for performing the R2T4 calculations.

Students who have been unofficially withdrawn will be allowed to appeal. Students should obtain an appeal form from the Admissions Office. The student must fill out the appeal form and submit it to each instructor whose class they were withdrawn from. All instructors must sign the form for the withdrawal to be reversed. Instructors are not required to sign an appeal form if they feel that the student should not be re-admitted into the class. Students will be sent an email after they have been withdrawn. The email will give instructions and due dates for completing the appeals process.

Academic Bankruptcy

A student may request in writing to the Registrar to declare academic bankruptcy under the following conditions:

  1. If fewer than three (3) calendar years have elapsed since the semester/term for which the student wishes to declare bankruptcy, the student may declare academic bankruptcy on all coursework taken during that one semester/term provided the student has taken a minimum of 18 semester credit hours of coursework at the institution since the bankruptcy semester/term occurred.
    All coursework taken, even hours completed successfully, during the semester/term for which academic bankruptcy is declared will be disregarded in the cumulative grade point average.
  2. If three (3) or more calendar years have elapsed since the most recent semester/ term for which the student wishes to declare bankruptcy, the student may declare academic bankruptcy on all coursework taken during 1-3 semesters/terms provided the student has taken a minimum of 18 semester credit hours of coursework at the institution since the bankruptcy semester/ term occurred. All coursework taken, even hours completed successfully, during semester/term(s) for which academic bankruptcy is declared will be disregarded in the cumulative grade point average.
  3. When academic bankruptcy is declared, the term ACADEMIC BANKRUPTCY will be reflected on the transcript for each semester/ term affected. When academic bankruptcy is declared, the transcript will reflect the semester/term of its implementation and the transcript will be stamped ‘ACADEMIC BANKRUPTCY IMPLEMENTED.’ A student may declare academic bankruptcy only once. Implementation of academic bankruptcy at an institution does not guarantee that other institutions will approve such action. This determination will be made by the respective transfer institutions.

Course Forgiveness

When a course is repeated, the last grade awarded (excluding grades of W) replaces the previous grade in the computation of the cumulative grade point average. The grade point average during the term in which the course was first attempted will not be affected. When a course is repeated more than once, all grades for the course - excluding the first grade - will be used in the computation of the cumulative grade point average. The transcript will list each course in which a student has enrolled; however, a course may be counted only once toward fulfillment of credit hours for graduation. A student may request course forgiveness in the office of Student Services. No veteran or person eligible for veterans’ benefits who has satisfactorily completed a course will be allowed to repeat a course for higher or better grade to improve his or her GPA. Additionally, all grades will be posted on the transcript and computed in the cumulative grade point average for any course repeated.

Graduation Requirements

A student shall be awarded the Associate in Arts, Associate in Science, Associate in Applied Science, Associate in Occupational Technologies degrees, Certificate, or a Short-Term Certificate, upon satisfactory completion of the requirements of the specific program as specified by the college. A student must:

  1. Satisfactorily pass all required courses and complete the prescribed number of credit hours in a degree or certificate program as outlined in the student’s degree plan. Check the College’s website or your program advisor for your degree plan requirements.
  2. Earn a 2.0 or higher cumulative grade point average in all courses attempted at the College. The calculation of the grade point average for graduation shall not include grades earned in institutional (developmental) credit courses. A course may be counted only once for purposes of meeting graduation requirements.
  3. Officially transfer all credits from other postsecondary institutions, if applicable.
  4. Complete at least 25% of total credit hours in the program at Bishop State Community College, if seeking an award.
  5. Complete all general education requirements and elective requirements as listed in the degree plan of study.
  6. Meet satisfactory attainment of general education core competencies through classroom assessment activities or exit examination, prior to receiving an associate degree. (Applicable to all students receiving AA, AS, AAS, and AOT degrees).
  7. Students in Associate in Arts and/or Associate in Science degree programs may complete no more than 28 semester hours in online coursework. Such courses are designated with WW and WH in the course schedule.
  8. After completion of all program requirements, Bishop State will award the appropriate degree or certificate on students at the time they become eligible.

    The Registrar’s Office will send letters to all potential graduates in the spring of the academic year. Students who wish to participate in the commencement program that is held annually at the end of the spring semester will complete an Application for Graduation in the Admissions Office on the Main Campus when the student comes to pay graduation fees.

    Students who do not receive a graduation letter but who believe that they should be graduating should consult with their academic advisor.

    Candidates for Associate in Arts and Associate in Science degree who will be participating in the graduation ceremony are required to take the Proficiency Profile Assessment prior to graduation. Students may register for and take the test after completing 48 hours of core course work. Students should contact the Testing Center at 251-405-7158 to schedule an appointment. There is no fee for taking the assessment.

    Candidates for Associate in Applied Science and Associate in Occupational Technologies degrees who will be participating in the graduation ceremony are required to take the WorkKeys Assessment prior to graduation. Students may register for and take the test after completing 48 hours of core course work. Students should contact the Testing Center at 251-405-7158 to schedule an appointment. There is no fee for taking the assessment.
     
  9. Coursework transferred or accepted for credit toward an undergraduate degree must represent collegiate coursework relevant to the degree with course content and level of instruction resulting in student competencies at least equivalent to those of students enrolled in the institution’s own undergraduate degree programs.
  10. Fulfill all financial obligations to the College.
  11. The College Registrar shall approve the formal award when the student meets all requirements for graduation satisfactorily.

    The Academic/Technical Dean shall have final approval of the awards to be conferred.

New Student Orientation

New students are required to attend a New Student Orientation session prior to registering at Bishop State Community College. The orientation session is designed to acquaint students with college life and the academic environment, advisement process, policies and procedures, student services, and extracurricular activities available on campus. The orientation includes placement testing, introductory to academic programs and requirements, selection of a major field of study, and advisement on class schedule preparation and registration. In addition to the orientation session, new students are encouraged to enroll in ORI 101, a one-hour credit course designed to give face-to-face information about college life.

Registration

The regular registration period for each semester is indicated in the college calendar and the booklet of scheduled classes. Instructions will be sent to new students prior to new student orientation. Counseling is available to new applicants who have questions concerning registration and course requirements. All students are expected to complete registration on the dates announced for registration. A student has not finalized enrollment until he or she has completed all requirements of registration and paid all tuition and fees. After students have registered, they are expected to attend all classes in accordance with their schedules beginning with the first scheduled day of classes.